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Administrative Assistant

Job ID REQ-2023-2637 Providence, Rhode Island

Performs a wide variety of clerical, administrative, and receptionist duties. Provides assistance to other departmental staff, volunteers, and visitors.

MAJOR RESPONSIBILITIES & DUTIES:

Provides administrative support.

  • Performs general administrative functions including photocopying, faxing, typing correspondence, mail, and maintaining office supplies.

  • Greets visitors and staff in person or via telephone, determines their needs and directs them to the appropriate person or office.

  • Processes, maintains, and files departmental records including youth files, payroll, purchasing, work orders, and other documents.

  • Maintains schedules and coordinates calendars for meetings and other events; records, transcribes, and distributes meeting minutes. Assists in organizing events as needed.

  • Makes travel arrangements and completes expense reports as needed.

  • Tracks, researches, and prepares various reports, material packets, and meeting/presentation materials.

  • Completes departmentally specific administrative tasks as applicable per area of responsibility.

KNOWLEDGE, SKILLS, AND ABILITIES:

  • Knowledge of office administrative procedures, practices, and filing methods.

  • High level of professionalism and interpersonal skills.

  • Working knowledge of PC software applications with an advanced ability to utilize Windows-based programs and Microsoft Office, including PowerPoint, Excel, and Word.

  • Ability to communicate with individuals at all levels in the organization and with external business contacts in an articulate, professional manner while maintaining necessary degree of confidentiality.

  • Ability to work independently, prioritize projects, meet deadlines, and multi-task while maintaining quality standards.

  • Ability to type accurately and proficiently at a high rate of speed.

REQUIRED QUALIFICATIONS:

  • Minimum of one year of administrative or clerical experience required.

  • If employed in the Cognitive Neuroscience department, Basic Life Support (BLS) certification within 90 days of transfer or hire required.

  • If employed in the Cognitive Neuroscience department, Collaborative Institutional Training Initiative¬†(CITI) certification within 30 days of transfer or hire required.

PREFERRED QUALIFICATIONS:

  • High school diploma or equivalent is preferred.

About Boys Town:

Boys Town has been changing the way America cares for children and families since 1917. With over a century of service, our employees have helped us grow from a small boardinghouse in downtown Omaha, Nebraska, into one of the largest national child and family care organizations in the country. With the addition of Boys Town National Research Hospital in 1977, our services branched out into the health care and research fields, offering even more career opportunities to those looking to make a real difference.

Our employees are our #1 supporters when it comes to achieving Boys Town's mission, which is why we are proud of their commitment to making the world a better place for children, families, patients, and communities. Unique perks to Boys Town employees and their families include free visits to Boys Town physicians and free prescriptions under the Boys Town Medical Plan, tuition assistance, parenting resources from our experts and professional development opportunities within the organization, just to name a few. Working at Boys Town is more than just a job, it is a way of life.

This advertisement describes the general nature of work to be performed and does not include an exhaustive list of all duties, skills, or abilities required. Boys Town is an equal employment opportunity employer and participates in the E-Verify program. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and/or expression, national origin, age, disability, or veteran status. To request a disability-related accommodation in the application process, contact us at 1-877-639-6003.

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  • Administrative Assistants, Providence, Rhode Island, United StatesRemove

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