Administrative Assistant

POSITION SUMMARY:

The Administrative Assistant performs a wide variety of clerical, administrative, and receptionist duties. This position also provides assistance to other departmental staff, volunteers, and visitors.

ESSENTIAL FUNCTIONS & DUTIES:

• Provides administrative support.
  • Performs general administrative functions including photocopying, faxing, typing correspondence, mail, and maintaining office supplies.
  • Greets visitors and staff in person or via telephone, determines their needs and directs them to the appropriate person or office.
  • Processes, maintains, and files departmental records including youth files, payroll, purchasing, work orders, and other documents.
  • Maintains schedules and coordinates calendars for meetings and other events; records, transcribes, and distributes meeting minutes. Assists in organizing events as needed.
  • Makes travel arrangements and completes expense reports as needed.
  • Tracks, researches, and prepares various reports, material packets, and meeting/presentation materials.
  • Completes departmentally specific administrative tasks as applicable per area of responsibility.
• Serves as a role model in carrying out the Father Flanagan's Boys' Home mission.
  • Directs all activities towards the fulfillment of the Boys Town mission
  • Directs all actions to reflect the values and principles of Boys Town
  • Establishes and maintains an environment that encourages teamwork, collaboration, and ethical behavior
  • Maintains regular, reliable and predictable attendance
  • Supports other members of the management team and their work

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of office administrative procedures, practices, and filing methods.
• High level of professionalism and interpersonal skills.
• Working knowledge of PC software applications with an advanced ability to utilize Windows-based programs and Microsoft Office, including PowerPoint, Excel, and Word.
• Ability to communicate with individuals at all levels in the organization and with external business contacts in an articulate, professional manner while maintaining necessary degree of confidentiality.
• Ability to work independently, prioritize projects, meet deadlines, and multi-task while maintaining quality standards.
• Ability to type accurately and proficiently at a high rate of speed.

EDUCATION, EXPERIENCE, AND OTHER REQUIREMENTS:

• High school diploma or equivalent is preferred.
• 1 to 2 years of experience including some administrative or clerical.

PHYSICAL REQUIREMENTS AND EQUIPMENT USAGE:

Position requires little to moderate physical activity. Handling of average weight objects up to 20 pounds, or standing and/or walking or at a keyboard, workstation, or desk.

WORK ENVIRONMENT:

Work is in a normal office administrative environment involving minimal exposure to physical risks.

About Boys Town Nevada:

Boys Town Nevada opened its doors in 1991, bringing an innovative approach to child and family care to those in need in the Las Vegas area. The site's Continuum of services includes family-based services, such as In-Home Family Services^SM and Common Sense Parenting® classes, prevent disruption in the home and facilitate reunification by ensuring that families have the supports and skills they need to create and maintain a safe, stable environment for their children. Boys Town Nevada is headquartered in Las Vegas and directly serves more than 6,600 children each year.

About Boys Town Nebraska:

A National Historic Landmark since 1985, the Village of Boys Town is now the only National Historic Landmark District in Nebraska. At any given time, about 400 boys and girls live in the Village, receiving care and guidance for a wide range of behavioral, emotional and academic issues. When Father Edward J. Flanagan purchased the Overlook Farm in 1921, it became the new, permanent site of Boys Town. Over the decades that followed, schools, churches and homes were built, and tens of thousands of young lives were transformed.

Our employees are our #1 supporters when it comes to achieving Boys Town's mission, which is why we offer an array of competitive and attractive benefit options. Unique perks to Boys Town employees and their families include free visits to Boys Town Physicians, free prescriptions, tuition assistance, access to the campus Field House, parenting resources from our experts and advancement opportunities within the organization, just to name a few. Working at Boys Town is more than just a job, it is a way of life.

Date Posted: May 18, 2022

This advertisement describes the general nature of work to be performed and does not include an exhaustive list of all duties, skills, or abilities required. Boys Town is an equal employment opportunity employer and participates in the E-Verify program. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and/or expression, national origin, age, disability or veteran status. To request a disability-related accommodation in the application process, contact us at 1-877-639-6003.